TradeflareAn AI receptionist for HVAC companies, built into your job app
TradeFlare's AI receptionist for HVAC companies answers your business line day and night, tells callers they're talking to an AI assistant, gets the name, address and what the system is doing, and books the call into your open slots. No-heat and no-cool emergencies set off a loud alarm on the on-call phone.
Or download the app and start the 14-day trial on Pro or Crew.
What TradeFlare fixes
No more voicemail in July
Every caller gets an answer on the first ring, even when every tech is on a job.
Emergencies reach the right phone
Emergency calls trigger a loud alarm that rings through Do Not Disturb on the on-call phone.
Know the job before you call back
Each call is saved with a summary, transcript and recording in the Calls tab.
Everything in one phone app
AI front desk, 24/7
The AI front desk answers your business line day and night, tells callers they're talking to an AI assistant, takes their name, number, address and what's going on, and saves the call as a lead with a summary, transcript and recording. Emergencies get flagged with a loud alarm on the on-call phone that rings through Do Not Disturb.
Scheduling and dispatch
The AI can book callers into open slots using your business hours, job types and lengths, and who's available, and you can undo any booking in one tap. Create jobs, assign techs, and see who's working what today and this week on the dispatch board.
Automatic customer texts
From your verified business number: booking confirmations, appointment reminders, on-my-way texts with a live map, a where's-my-tech auto-reply, quote follow-ups, invoice reminders, maintenance reminders and after-job Google review requests. STOP replies are honored automatically.
Card payments on the invoice
Tap Collect payment and text a secure Stripe pay link or show a QR code; the customer pays by card or bank transfer on their own phone and the invoice flips to Paid. Payments run on your own Stripe account. TradeFlare adds no fee of its own (Stripe's standard fees apply). There's no card reader or Tap to Pay yet.
See it in about a minute
Video: AI Receptionist for Contractors - Never Miss a Call
Published prices, AI phone minutes included
| Plan | What you get |
|---|---|
| Pro | $99.99/mo. Up to 5 seats including the owner. 250 AI phone minutes/mo |
| Crew | $249.99/mo. No seat cap. 600 AI phone minutes/mo |
| Extra AI minutes | $24.99 for 100, $58.99 for 250, $108.99 for 500 |
Monthly prices in USD, before tax. Pro and Crew are billed through the App Store or Google Play, start with a 14-day trial in the app and renew monthly until you cancel. Every plan includes the AI front desk, the crew walkie-talkie and automatic customer texts.
Guides for this topic
Questions contractors ask
Does the AI receptionist answer my own HVAC business number?
Your company gets its own AI-answered business line, so customers call your number, not ours.
Can it book HVAC tune-ups and repairs?
Yes. It checks your open slots and books using your hours, job types and lengths, and who's available.
Can I hear it first?
Call (855) 651-5075 to hear TradeFlare's own AI front desk.
Start with TradeFlare Pro today.
Download the app and start the 14-day trial on Pro ($99.99/mo) or Crew ($249.99/mo).
Try TradeFlare on your own calls.
- Download TradeFlare from Google Play or the App Store.
- Create your company and tap Set up by voice.
- Pick Pro or Crew in the app. The 14-day trial starts there.
Want to hear the AI front desk first? Call (855) 651-5075.
Questions any time: email info@tradeflareapp.com or call (855) 651-5075.