TradeflareThe HVAC scheduling app that answers the phone too
TradeFlare is an HVAC scheduling app built for shops with a few trucks. The AI front desk answers your line 24/7, flags no-heat and no-cool emergencies with a loud alert, and books callers into open slots using your hours and job lengths. Your techs see the day on the dispatch board, and the invoice gets paid by card before they leave.
Or download the app and start the 14-day trial on Pro or Crew.
What TradeFlare fixes
Peak-season phones
When the first heat wave hits, every caller wants a tech today. The AI front desk picks up every call, gets the address and the problem, and books it, so your techs stay on the roof instead of on the phone.
Tune-ups that book themselves
Maintenance reminders tell customers when their system is due, so spring and fall fill up with tune-ups instead of quiet weeks.
On-call nights
Set your on-call rotation and what counts as an emergency. A no-heat call at 2 AM sets off a loud alarm on the on-call phone that rings through Do Not Disturb.
Everything in one phone app
AI front desk, 24/7
The AI front desk answers your business line day and night, tells callers they're talking to an AI assistant, takes their name, number, address and what's going on, and saves the call as a lead with a summary, transcript and recording. Emergencies get flagged with a loud alarm on the on-call phone that rings through Do Not Disturb.
Scheduling and dispatch
The AI can book callers into open slots using your business hours, job types and lengths, and who's available, and you can undo any booking in one tap. Create jobs, assign techs, and see who's working what today and this week on the dispatch board.
Automatic customer texts
From your verified business number: booking confirmations, appointment reminders, on-my-way texts with a live map, a where's-my-tech auto-reply, quote follow-ups, invoice reminders, maintenance reminders and after-job Google review requests. STOP replies are honored automatically.
Card payments on the invoice
Tap Collect payment and text a secure Stripe pay link or show a QR code; the customer pays by card or bank transfer on their own phone and the invoice flips to Paid. Payments run on your own Stripe account. TradeFlare adds no fee of its own (Stripe's standard fees apply). There's no card reader or Tap to Pay yet.
Crew walkie-talkie and chat
Hold to talk to your crew live, like a radio, on iPhone or Android, and drop job photos into the same channel. Crew chat with push notifications, rooms and direct messages sit next to it, and you can share a job into a thread so everyone sees the same address and notes.
See it in about a minute
Video: HVAC App With AI Phone Answering - A Job Day Before & After
Published prices, AI phone minutes included
| Plan | What you get |
|---|---|
| Pro | $99.99/mo. Up to 5 seats including the owner. 250 AI phone minutes/mo |
| Crew | $249.99/mo. No seat cap. 600 AI phone minutes/mo |
| Extra AI minutes | $24.99 for 100, $58.99 for 250, $108.99 for 500 |
Monthly prices in USD, before tax. Pro and Crew are billed through the App Store or Google Play, start with a 14-day trial in the app and renew monthly until you cancel. Every plan includes the AI front desk, the crew walkie-talkie and automatic customer texts.
Questions contractors ask
Is TradeFlare HVAC scheduling software or an app?
It's a phone app for iPhone and Android that runs scheduling, dispatch, quotes, invoices, payments, customer texts and an AI front desk for your business line.
Can the AI book HVAC calls onto my schedule?
Yes. It checks your open slots and books the caller using your business hours, job types and lengths, and who's available. You can undo any booking in one tap.
What does it cost for an HVAC shop?
Pro is $99.99/mo with a 14-day trial in the app. Pro is $99.99/mo for up to 5 seats and Crew is $249.99/mo with no seat cap.
Start with TradeFlare Pro today.
Download the app and start the 14-day trial on Pro ($99.99/mo) or Crew ($249.99/mo).
Try TradeFlare on your own calls.
- Download TradeFlare from Google Play or the App Store.
- Create your company and tap Set up by voice.
- Pick Pro or Crew in the app. The 14-day trial starts there.
Want to hear the AI front desk first? Call (855) 651-5075.
Questions any time: email info@tradeflareapp.com or call (855) 651-5075.